Moving an entire business agency from an office setup to remote working is not easy and can cause stress. Many companies take the outsourcing route and partner with agencies offering process outsourcing services like Telvista which also provide a remote pool of resources. This also helps in the business automation process and reduces costs. Moreover, those businesses can then concentrate on their core functions.
Moving your business to a remote working setup has many benefits, but it’s not without challenges. You could face issues like network connectivity, team collaboration, work submission, and project deadlines. But there are many benefits as well. For example, the remote working setup can save your infrastructure cost which you can invest in other projects. Below are some tips for moving your business to a remote working setup:
#1. Use a Centralized Platform
Using a central collaboration platform where remote teams can easily communicate is possibly the most important tip for developing a remote working setup. It’s probably not going to work out as well as you think trying to manage an entire business through email. As you are aware, managing several email threads can be challenging to manage.
Instead, pick a platform for collaboration where any team member may sign in and use it daily to communicate, share documents, and so forth. The platform should provide both group chat rooms and direct messaging between users.
#2. Provide Tools and Supplies
One important tip for companies moving to a remote working setup is to provide proper online tools and supplies to employees for communication. In addition to providing the equipment, companies can also offer stipends to fill the gaps. In either case, the business must have a plan to ensure that the employees are productive and motivated while working from home.
The difficulty of communication increases when team members are dispersed. Fortunately, many business communication solutions are available for free and paid. The ability to connect via text, phone, and video is more accessible. Apps like Google Hangouts, Zoom, and Slack, can help to discuss tasks.
Using management tools like Trello or Asana makes it possible to set and approve tasks, monitor challenges and progress, meet deadlines, and produce reports.
#3. Set Milestones
Setting milestones can help you monitor the status of various projects and make it simpler and less complicated for staff members to do their jobs. You might be able to let employees record their progress as well, depending on the collaboration tools you’re using.
It also lets you know where development is at a glance and keep them informed about their progress. You may inquire about the progress of a task from an employee in a physical office setting. This is how your staff may regularly inform you in a remote working environment.
#4. Try to Manage the Costs
There are some costs that you must consider before you move your business to a remote working setup. A remote working setup may save money on rent and other expenses. In addition to the cost of the workspace itself, a remote working setup will also allow you to reduce the infrastructure cost.
Remote workers may experience loneliness and reduced productivity, which can be detrimental to a company’s bottom line. In addition, some companies may not have the necessary infrastructure to support remote working. But, if you can afford to make some adjustments to your workplace, you may be able to take advantage of a remote working setup and lower the costs.
#5. Create a Virtual Team Presence
The virtual world has become a reality due to emerging technologies and the Internet. With a few clicks, a business owner can interact with employees. But how can you create a virtual team presence? In the long run, creating a virtual team presence is essential. It can help to increase productivity.
Your virtual presence will improve your company’s credibility, foster relationships, and increase revenue. The more positive your employees feel about your company, the more likely they will follow your lead. Developing an effective training program for your team is a meaningful way to ensure that your employees succeed in their positions and can be better brand ambassadors.
There are key elements to consider when moving your business to a remote working setup, which can help avoid common pitfalls. For starters, you must find a way to measure the contributions of your team members. Then, you can set deadlines for each team member and benchmark their performance with that of your competitors.